Special Events Coordinator Position

We’re Hiring!

The Friends of Ambler Farm, a nonprofit organization located in Wilton CT, seeks a Special Events Coordinator, a new part-time position. This person will be responsible for successfully planning and executing Ambler Farm’s special events, to enhance Ambler Farm’s visibility in the community, attract new audiences and generate revenue. There will be opportunities for growth, especially with the opening of the Raymond-Ambler Farmhouse in 2018.

Specific Duties and Responsibilities
• Plan, manage, and execute Ambler Farm’s signature events, approximately 10-12 per year.
• Work with Program Director and Director of Agriculture to develop and execute meaningful adult educational programs.
• Conceptualize new event and program ideas to broaden Ambler Farm’s existing program and event portfolio, to deliver on-brand experiences.
• Create and maintain timelines and production plans for special events.
• Coordinate fundraising elements (raffles, silent auction, live auction, etc.) for fundraising events.
• Set revenue goals and work within established budgets.
• Coordinate and manage event rentals, caterers, entertainment and other vendors as needed.
• Serve as point of contact for each program and event.
• Organize and work with volunteers for events related tasks.
• Manage set-up and clean-up upon completion of event.
• Order and display educational or fundraising printed materials (bid sheets, flyers, programs), as necessary.
• Assist in marketing tactics and new ways to drive attendance.
• Secure temporary event and other permits as necessary.

Skills Required:
• Must be organized, self-motivated and able to work under tight deadlines, with attention to detail with the budget and in event execution.
• Must be adept at multi-tasking and have excellent interpersonal skills, working with staff, volunteers, board members, vendors, donors and event attendees.
• Effectively address and resolve issues in a timely fashion.
• Demonstrate flexibility in satisfying attendee needs.
• Proficient in Word, Excel, Google Calendar and Dropbox. Event planning experience a plus.

Flexible schedule, except must be on site during events. Must be able to work some evenings and weekends, as required. No office at farm, so must be able to work from home. Reports to Executive Director.

We invite interested parties to send a resume and short cover letter to Robin Clune, Executive Director: robin@amblerfarm.org